Time Blocking for Productivity

If you are like me, you likely have a lot to accomplish every day and it can often feel like there is not enough time in the day to do it all. 

I often use time-blocking as a time-economizing, concentration-boosting trick. It is a simple technique that helps me stay focused on the task at hand and, as such, check more off of my to-do list. 

Example of time blocking
Time blocking

My approach:

First things first, the to-do list is a critical element to the success of this technique. I am a big fan of and heavy user of the app-based to-do list called ToDoist.  It allows for items to turn up on your list every day, every month on the 13th or every month on the third Thursday of the month, every-other-day and probably a ton of other customizable options. For me, this was a game changer. I have reminders programmed for weekly tasks like writing this blog, annual tasks like renewing business licenses, and daily activities like exercising. 

The key to time blocking is to have a robust to-do list where you can see like tasks. For example, you would have a block where you’d respond to emails. Another block could be used for any phone calls you need to make or appointments you need to schedule. For me, a big block of time each day always goes to writing. 

Next, consider the best time to do each of the types of work. For me, starting the day out with exercise energizes me and sets the stage for a productive day. I also find that my creative energies are flowing best in the morning and afternoons are a good time for tasks that require less brainpower. 

By combining like tasks, you use less mental energy shifting how you think and what you are seeking to execute. For me, it it ensures I am working according to my priorities and the priorities of my clients. 

What’s your approach?

How do you make the most of your day?