Management Archives - Caitlyn Bradburn

March 16, 2023March 17, 2023

Effective Meetings

A great resource for running effective meetings can be find in this aptly titled article: How to Run a Meeting.

I’d like to draw your attention to the part regarding the functions of a meeting. In the meeting agenda, I encourage being specific about your agenda items in terms of what you wish to accomplish. The functions of a meeting can help you with that. Do you want to decide? Brainstorm? Review? Reflect? Spell it out. In doing so, your meeting purpose will be clearer and you’ll help your attendees better prepare for the meeting.

I particularly like that this article emphasizes the importance of building and maintaining a sense of the team in each meeting.

The article also gives tips on how to seat people for meetings, how to draw out those who may not be contributing fully, and reign in those who may be dominating. All in all, it gives great suggestions and tips!

What are some suggestions you have for running effective meetings? I just read about how the Dropbox IT team deleted nearly all meetings from Dropbox employees’ calendars (except for those that were with customers). It gave their team a moment to pause and decide if a meeting was needed or the best means of solving a problem, communicating, or brainstorming. Interesting and very bold idea!

Share your tips for effective meetings in the comments!

PS: Looking for more insight on how meetings can disrupt deep work? Read more here.

February 9, 2023February 27, 2023

Laughter makes us better workers!

Did you catch this great news? Laughter is not only the best medicine, but it makes us better workers, too! Great news for those of you who (normally) enjoy the water cooler banter with colleagues and organizing the office parties–all of your efforts are justified!

I love tips about increasing productivity, but this one is extra special. Now, how does this news relate, say, to training efforts?

Well, I’ve facilitated lots of training of trainers (TOTs) and I’ve written lots of curricula that other people deliver. One challenges is convincing novice facilitators to actually do the fun activities that are written into my trainings. Yes, they are fun breaks and to allow opportunities for team building, practical application of learning. More importantly, they create lasting impressions of the materials. Those memories, especially when laughter is involved, can be the most lasting impression of a training and, thus, can help learners to recall other elements of the training. If you are a novice trainer, challenge yourself to pace your trainings to allow for the active components of the training. If time is running out, consider restructuring your training to limit the PowerPoint or the lectures before you ax the activities.

So, the moral of this story is…don’t skip the ice breakers, the energizers, and the activities. Your team will be more productive because of it.

Here’s another great post about laughter making us better workers!

September 19, 2019February 22, 2023

Book Report: The Five Dysfunctions of a Team

The Five Dysfunctions of a Team: a Leadership Fable by Patrick Lencioni uses a fictional tale to impart some serious leadership and management lessons.

The five dysfunction are….drumroll….absence of trust, fear of conflict, lack of commitment, avoidance of accountability, and inattention to results.

My biggest complaint/annoyance with this book and with MANY other leadership/management books is that any research base that informs this book is completely obscured. Sure, we learn from doing and we learn from the experience of others, but without any proof that these five, dysfunctions are THE five dysfunctions, this book is too reductive for me. Plus, the presentation of the dysfunctions in a fable further obscures any research or evidence. The last few pages describe, fable-free, each dysfunction and offers suggestions to remedy each dysfunction. I found those last few pages more useful than the rest of the book.

There are positive elements….

In the fable, the CEO of the company brings together her senior leadership team. They do not see themselves as a team but as heads of separate departments and we are led to believe that their lack of cohesion is the reason for the company’s floundering.

Critical Questions

The CEO begins by asking these critical questions about her team:

Do your team members openly and readily disclose their opinions?
Are your team meetings compelling and productive?
Does your team come to decisions quickly and avoid getting bogged down by consensus?
Do your team members confront one another about their shortcomings?
Do your team members sacrifice their own interests for the good of the team?

Once she ascertained the answers to those questions she was able to build their sense of team work, as a senior management team. The positive changes trickled down into their respective departments.

Of course, books like this are only helpful if we put them into practice. Do you think you could have an open conversation with your direct reports and use the questions above as a way to garner more information about how they see their team? Have you identified any key dysfunctions in your team? Could they be tied to any one of the five dysfunctions that Lencioni highlights? If so, that can be a great place for a diagnosis and thoughtful action.

This is an easy read, it only took me a few hours to read it all. Again, the suggestions for what to as a manager if your team is struggling are useful but aren’t particularly novel.

All in all, I’d suggest passing on this one in favor of some good online research…like this resource on building trust or this one on fostering healthy conflict. Better yet, I can give you and your organization an engaging presentation about the dysfunctions and offer you tools to help build your team!

January 24, 2019January 18, 2023

Book Report: Getting to Yes

Getting to Yes: Negotiating Agreement without Giving In by Robert Fisher is a classic. It was first published in 1981 and reissued ten years later.

If you are about to ask for a raise, promotion, or buy a used car, this book is for you!

Getting to Yes offers a framework for “principled negotiation” for two or more parties to work together to best address their mutual interests with creative, objectively fair solutions.

In many ways, the method of “getting to yes” is similar to the practice of nonviolent communication. The goal is to remain neutral and objective while negotiating; Fisher uses the expression “separating the people from the problem” to describe it. Another element of the models encourages a focusing the negotiation on interests at hand. Unlike typical visions of hard-headed negotiations, this element encourages thoughtful questioning of the rationale behind positions instead of a quick response which may be presumptuous or charged.

The parties in conflict brainstorm possible options for mutual gain. This brainstorming stands out to me as particularly collaborative. The book offers suggestions for how to encourage looking a problems from varied perspectives and even suggesting outlandish options to encourage generation of more logical ones.

Fishers partner, William Ury, has a (well done) 30-video that covers the basics of the model. Check it out!

December 6, 2018January 18, 2023

Book Report-Eat the Frog

If you are anything like me, you constantly fight scrolling through social media and emails first thing in the morning. I like starting my workday with a sense of feeling up-to-date. The downside is that my email dictates my accomplishments as opposed to my prioritized to-do list.

There is a hack for that!

I recently did a training for a group of senior leaders who wanted to set some norms around productivity. They wanted to all followed the same guidelines to make it easier for everyone. For example, they considered “quiet periods” where emailing each other and setting meetings were off limits so that they could all chip away at their to-do lists and accomplish some of their bigger projects.

Before the training, I did some more reading to help them along with their brainstorming. I landed on the book Eat That Frog!: Twenty-one Great Ways to Stop Procrastinating and Get More Done in Less Time by Brian Tracey.

The title comes from the brilliant Mark Twain who (may or may not have) said “If your job is to eat a frog, eat it first thing in the morning, and if your job is to eat two frogs, eat the big one first.”

Tracey encourages readers to stop multi-tasking and stop spending time on fruitless tasks (even if they are ticks off of a to-do list). What he encourages is a mindfulness, although he doesn’t call it that, about how we spend our time, what we wish to accomplish, and why.

The main premise is built on the Eisenhower method, which is also similar to a favorite from The Seven Habits of Highly Effective People.

Consider all that you have to get done and then put each item into one of the following categories:

Things you don’t want to do, but actually need to do.
Things you want to do and actually need to do.
Things you want to do, but actually don’t need to do.
Things you don’t want to do, and actually don’t need to do.

Your “frog” is in the first category. The frog is in the challenging task. It is the task that needs motivation. It is the task that you desperately want to put off.

Once you know what your “frog” is…the next step is to take action. Like many other productivity experts, Tracey suggests breaking down the “frog” task into multiple small “chunks” of work. He suggests that the endorphin rush from ticking off your to-do list is a motivator in and of itself. I agree that once the big, ugly task is over, the rest of the day can feel like a cakewalk!

As a fun reminder to tackle their frogs, I got everyone in the training these little froggies to keep at their desk.

What are some of YOUR favorite productivity hacks?

November 1, 2018January 18, 2023

Book Report: Feminist Fight Club

Not only did I read Feminist Fight Club, I was a founding member of a club! So, to say that I am a fan is an understatement.

Feminist Fight Club is deemed the “Lean In for the Buzzfeed Generation”. The aspects of Lean In that didn’t resonate for me (the assumed wealth, position, and even ability to organized one’s own schedule) are all absent from this book. It is part guidebook for establishing ourselves professionally, helping to raise up women around us, and a troubleshooting resource for pay negotiation, office politics, and the like.

It is cheeky. It is irreverent. This book focuses on advice for those early in their careers. In that way, and many others, is so unlike so many other career management books. It will likely not be the best advice for those of you who are even in your 30s. I found the advice to be not-quite-fitting for me, but wished I read it when I was 22. For those of you who are well into your career, consider giving this as a gift to a younger woman. For those of you who are early in your career–get this book, talk about it with your friends, gift it to someone else, and in a few more years, read Lean In.

August 30, 2018January 18, 2023

Leadership Training with the CDC in Haiti

I just wrapped up facilitating three great days of training for Senior Leaders at the CDC Haiti. They are doing tremendous work in support of the Ministry of Health. Our time together was spent in building their already-strong leadership and management skills.

Highlight:

I started the session by presenting Integrated Practices for High Performing Health Systems, developed by USAID and WHO, that highlights the key differences and overlaps between leading and managing. With such high performing professionals, like those at CDC, nesting their behaviors within a larger framework (like health systems strengthening) emphasize the importance of building leadership and management skills. We thought about their day-to-day work and where their tasks fell within the practices. It became immediately clear for some where they had strengths and areas in need of attention. We then linked the rest of the training to their work in health system strengthening in partnership with the government.

We spent three days together exploring their skills and working with tools to build their skills. If you or your organization would like a similar training, please reach out. I’d love to help! I am open to new contracts and to working together. Please let me know how I can help you to build effective, exciting, and practice-based trainings.

July 5, 2018January 11, 2023

Book Report: Blink: The Power of Thinking Without Thinking

Blink is Malcolm Gladwell’s second book. It was a provocative read in many ways.

It comes down to a nutshell. Blink is about split-second decision making and how decisions made quickly are often just as sound if not more so than decisions made after great deliberation. Gladwell calls this “thin-slicing”.

It’s why speed dating works. It’s also why racial profiling and stereotypes exist.

Gladwell is a journalist by trade so his writing takes a speedy clip. This book is filled with captivating examples from a wide-range of disciplines from the arts to marriage counseling.

So, what is the take away for global health work or trainings?

Let’s take “priming” for example. In the book, Gladwell describes a study where participants play a game of Trivial Pursuit. For several minutes beforehand, facilitators asked one group to imagine what it would be like to be a university professor. Facilitators asked another group to spend several minutes imagining that they were soccer hooligans. When they played the game, those who imagined themselves as the professors fared considerably better. Gladwell states that the only difference between the groups is that the professor group imagined themselves as smart. What if we primed healthcare workers to think about the lives of their patients before taking a training? What if they could imagine that person engaging in an active, happy life? Would that be a motivator to help them return to that life?

Gladwell writes about how racism and stereotypes can often be based on this same “thin slicing”. Take a look at the Project Implicit site from Harvard. It doesn’t look legitimate, but give it a try. The tests ask you, the user, to make snap judgements of pictures and phrases. You pair words and phrases together. The scoring can help to uncover biases that the test taker might not be aware of; implicit bias may exist without heartfelt bigotry.

Issues around race, racism, sexism, paternalism, colonialism, and so many other -isms permeate the field of global health. With good reason! What if as a global health community, we made efforts to examine our biases, implicit or otherwise, and framed our work around true equality. It could save lives.

PS: Read more about another Malcolm Gladwell book, The Tipping Point.